Meeting Minutes
September 30th, 2025
Saturday, September 30th, 2025 from 6:30 pm to 7:38 pm in person at Dustin’s home.
Attendance
Dustin Modrow - Present
Nichole Mattera - Present
Kyle Heppler - Present
Additional People in Attendance: Mimi Warren
Agenda
Finances
Review Financial Report
General Annual Operating Expenses: $914.16
Balances
General Funds: $50.09
BIPOC Funds: $0.0
Juneteenth Funds: $159.84
Upcoming Expenses:
Dyno Discord Bot $4.99 (Monthly)
Digital Ocean Server Hosting $21.60 (Monthly)
Squarespace $276.00 (Yearly - January 15th, 2026)
Fundraising
Do we still want to do something
What would this be for?
Ice Fest Discounts
So Nickel can stop paying for things
Insurance for OOS events and/or paying for a lawyer to make waiver
QTBIPOC Passes
What do we want to do
Fundraising Drive
Bake Sale (Serving Bunt)
Raffle/Silent Auction
Suggested Donation with Outdoor Event
When/Where/Help
Ask for help
Find an event to join in on
Where to have event
Minneapolis Cider Company (40+ people req.)
MBP
Lake State Mountaineering
Grants
Network on find and applying for grants
Discord Announcement
Ask around
Ask LS Steve
PFund Transcend Grant
Would need to change programming to offer specifically some Trans, GNC & NB services
Doubt we would get it anyways
Black Queer Climbers Fund
Does this need to be reopened?
Use for Ice Fests?
Events
VE Minneapolis Events
Try to start in January?
Holiday Schedule
Bloomington VE Meetups are close to Thanksgiving and Christmas
Move up to Third Tuesday for Nov & Dec?
November BIB is on Election Day (Tues Nov. 4th)
Any Additional Events?
Special Schedule Post for the holidays?
Outdoor Events
Network with Canyon to see if TVOP could help with outdoor events
Need to have stuff submitted for Oct 2025-2026 in for the AAC unreasonably soon
Ice Climbing Season
Are we open to SSIF if clinics are happening?
Do our own thing?
OutClimb with Katie and MMG
Women & Gender Diverse with Kendra Stritch
Our own thing
Respond to Al for DIF
Reach out to Eric for WIF
QTBIPOC Events
How are they going?
Are we still looking for more hosts for events?
Holiday Schedule?
Proof read Event Page
Votes
None
Action Items
Reach out to Steve about Fundraising
Owner Dustin
Priority Medium
Due Date: 2025-10-14
Notes: Meeting for after Nickel gets back, not a meetup day not a WednesdaY
Make a post on Discord about fundraising
Owner Dustin
Priority High
Due Date: 2025-10-14
Update Gcal & Discord Event
Owner Dustin
Priority High
Draft host chat message
Owner Dustin
Priority High
Contact Soph to transfer gift card funds
Owner Nickel
Priority High
Due Date: 2025-10-14
Consolidate Services
Owner Nickel
Priority Low
Due Date: 2025-12-30
Respond to AL about DIF
Owner Dustin
Priority High
Reach out to Eric for WIF
Owner Dustin
Priority High
Due Date: 2025-10-14
July 11th, 2025
Saturday, July 11th, 2025 from 5:12 pm to 6:12 pm in person at Kyle’s home.
Attendance
Dustin Modrow - Present
Nichole Mattera - Present
Kyle Heppler - Present
Additional People in Attendance: Mimi Warren
Agenda
Review Financial Report
Balances
General Funds: $157.72
BIPOC Funds: $0.00
Juneteenth Funds: $511.46
We had $86.08 of misc expenses for our meetups in the past six months. (Art supplies, Printing, Cards, Sign, Name Tags, etc…)
Upcoming Expenses:
Dyno Discord Bot: $4.99 (Monthly)
Digital Ocean Server Hosting: $21.60 (Monthly)
Squarespace: $276.00 (Yearly - January 15th, 2026)
Buffer: $60 (Yearly - February 2nd, 2026)
AAC Meeting update - Outdoor Open Climb event is on for 7/27/2025 9:00-15:00
Need to get registration up
Waivers - Jeff is the contact for this. He will be emailing Ashley for an updated waiver for this year.
Gear - Lake State Steve is the contact for this
We can use OutClimb’s harnesses, and helmets, but no ropes
Climbers can use own gear, but loaner gear is available from AAC
Need to get this on registration form
Personnel & Volunteers
Rodel with be there to rep AAC for insurance
Dustin is SPI and WFR
Nickel will assist at site
Marketing
event image
website page
Discord event
Google Calendar event (for automated reminders)
Review our Disclaimer
Pryse deadnaming
Say in announcements to order from the bar
Contact GoTab
Address previous situation
Intersectionality statement
“We exist within a queer community with diverse intersecting identities, please be mindful with your interactions between one another, especially with gendered terms, to keep this space welcoming for everyone.”
Do we approve this as a statement
Do we want to make this a post
Add to event pages
Black Queer Climbers Fund
Who can apply (location)
What info do we want from people when they apply
What you want
Description of stuff
Intersecting black /queer
MN Climbing community/resident
Pickup at an event
Do we want to do application windows
Is the word Climbers in the title possessive?
Votes
Intersectionality statement: We exist within a queer community with diverse intersecting identities, please be mindful with your interactions between one another, especially with gendered terms, to keep this space welcoming for everyone.
Dustin: Yes
Nichole: Yes
Kyle: Yes
Action Items
Remove Buffer Subscription
Owner: Nickel
Priority Low
Due Date: 12/01/2025
Follow up on AAC Waiver
Owner: Dustin
Priority: High
Due Date: 07/14/2025
Everything Marketing for the July Open Climb, except for the Google Calendar Event
Owner: Nickel
Priority: Medium
Due Date: 07/18/2025
Google Calendar Event for July Open Climb
Owner: Dustin
Priority: Low
Due Date: 07/18/2025
Message Go Tab on Instagram
Owner: Dustin
Priority: Low
Due Date: 08/01/2025
Email Go Tab
Owner: Nickel
Priority: Low
Due Date: 08/01/2025
Put Intersectionality Statement on the About Us Page
Owner: Nickel
Priority: Medium
Due Date: 07/16/2025
Give information to Benji and Mimi
Owner: Dustin
Priority: High
Due Date: 07/14/2025
Draft Black Queer Climbers Fund Image and Page
Owner: Dustin
Priority: Medium
Due Date: 07/16/2025
January 4th, 2025
Saturday, January 4th, 2025 from 7:00 pm to 8:09 pm in person at “The Local” in Saint Louis Park, Minnesota.
Attendance
Dustin Modrow - Present
Nichole Mattera - Present
Kyle Heppler - Present
Additional People in Attendance: Mimi Warren
Action Items
Meeting called to order at 7:00pm by Dustin Modrow
Motion: Approving the drafted bylaws and adopting their principles
Vote: Motion Carried
Resolved: Bylaws approved without modifications
Voting on new board members
Vote: Motion Carried
Resolved: All board members approved
Approving the drafted mission
Vote: Motion Carried
Resolved: Mission statement approved without modifications
Meeting adjourned at 8:09pm by Dustin Modrow
Summary
In this organizational meeting bylaws, mission statement, and board members approved.